Allen Institute Group Travel Request Form | Adelman Travel, Business Travel Agency

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Thank you for partnering with us on your upcoming event!

Please fill out the below information. These details will help us provide our agents/teams the necessary information to assist in bookings for your event.

An Adelman Travel team member will call and/or email within 48 hours with additional questions and to provide their contact information as we move forward with our partnership.

Allen Institute Group, Meeting & Event Travel Request Form

Main Details

Event Name(Required)

Official title of the event. Please provide the name only in alphanumeric (letters and/or numbers) and exclude special characters.

Event Registration

Interested in a registration website built by Adelman?(Required)

Is this event for a specific department? (Please specify)(Required)

What Division is this Group being booked for?(Required)

Event Location City(Required)

City, State and Country where the event is located, and the Airport and/or Train Station the event attendees will travel to. Please provide the preferred airport and/or train station if the area has multiple.

Event Venue Details(Required)

Event/Hotel venue details. City, State, & address if you have it

Event Start Date(Required)

Event End Date(Required)

Date and Time Attendees should arrive by(Required)

Time(Required)

Arrival details

Date and Time Attendees should depart by(Required)

Time(Required)

Departure details

Main Contact Name(Required)

First Last

Main Contact ID(Required)

Main Contact Phone(Required)

Please include the country code if not US/CA (+1)

Main Contact Email(Required)

Please only provide one email address - this email address will receive a confirmation email of submitted event request. Any additional email addresses can be provided as additional details.

Enter Email Confirm Email

Anticipated Go Live(Required)

Please note that the go-live date should be in 3 business days or more to allow Adelman to prepare all necessary steps for the upcoming bookings

Approximate number of event attendees booking with Adelman:(Required)

Who should be copied to all final itineraries:

Please provide the email address/es of all recipients who should receive copies of event itineraries.

Are trip extensions approved?(Required)

Reporting

How often would you like to receive standard reports from Adelman?(Required)

Please provide the email address/es of who should receive these reports:(Required)

Hotel

If you do not need hotel assistance you can skip this section.

Would you like TMC to source and book a hotel for the event attendees?(Required)

Sourcing includes any route of booking made with/through Adelman, whether with an online booking tool, agent or with a room block

How are the hotel bookings being made?

Please provide hotel details:

Is there a hotel cost not to exceed?

What is the nightly rate/group rate not to exceed if any?

Car

If you do not need Car assistance you can skip this section.

Is ground transportation or shuttle service needed for this event?

Air/Flights

If you do not need airfare for this event, please skip to the following section

Airfare cost not to exceed if any:

Please elaborate further on the air travel policy, if not detailed above:

Approvals

Additional Details

Is the travel associated with a grant?(Required)

If the booking agent has questions, who would they reach out to?(Required)

Name and best form of contact:

How will traveler registrations be sent over?(Required)

Any additional information for the group/event:

Clarification on any details provided as needed

Would you like to submit a file/files with this Event request?

Such as attendee spreadsheet or other relevant files for the event

File

Max. file size: 50 MB.