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Thank you for partnering with us on your upcoming event! We are excited to assist you in making it a success. Please note that this form is intended for groups of 10 or more or smaller groups that are high touch or complex in nature.

Before proceeding, we recommend that you read the guidelines available on the Allen Connect Group Travel and Events Team sites. This will ensure that you're on the right path and have all the necessary information for a smooth planning process.

If the Allen Institute Events team is supporting your group, event, or meeting, please make sure to include the name of your Events Specialist when submitting this form. This information is required for us to provide you with the best possible assistance.

Should you have any questions before you begin, please don't hesitate to reach out to us at travel@alleninstitute.org. We are here to help and support you every step of the way!

Please fill out the below information. These details will help us provide our agents/teams the necessary information to assist in bookings for your event. An Adelman Travel team member will call and/or email within 48 hours with additional questions and to provide their contact information as we move forward with our partnership.

Allen Institute Group, Meeting & Event Travel Request Form

Main Details

Main Contact Name(Required)
Please include the country code if not US/CA (+1)
Main Contact Email(Required)
Please only provide one email address - this email address will receive a confirmation email of submitted event request. Any additional email addresses can be provided as additional details.
Official title of the event. Please provide the name only in alphanumeric (letters and/or numbers) and exclude special characters.

Event Details

**If you have requested support but your specialist is not yet assigned, we recommend waiting to proceed with this form to ensure alignment.
What services are needed? Please check all that apply.(Required)
City, State and Country where the event is located, and the Airport and/or Train Station the event attendees will travel to. Please provide the preferred airport and/or train station if the area has multiple.
Event/Hotel venue details. City, State, & address if you have it
MM slash DD slash YYYY
MM slash DD slash YYYY
MM slash DD slash YYYY
Time(Required)
:
If event start date and attendee arrival dates differ, please provide additional context.
MM slash DD slash YYYY
Time(Required)
:
If event departure date and attendee departure dates differ, please provide additional context.

Reporting

Please note that the go-live date should be in 3 business days or more to allow Adelman to prepare all necessary steps for the upcoming bookings
MM slash DD slash YYYY

Hotel

If you do not need hotel assistance you can skip this section.
Sourcing includes any route of booking made with/through Adelman, whether with an online booking tool, agent or with a room block

Car

If you do not need Car assistance you can skip this section.

Air/Flights

If you do not need airfare for this event, please skip to the following section

Approvals

Additional Details
Clarification on any details provided as needed
Such as attendee spreadsheet or other relevant files for the event
Max. file size: 50 MB.
Guest List Upload Reminder
If Attendee Management is being handled internally (AIlen Institute Events Team or Stakeholder), please upload a clean guest/speaker list (Name, Email, Phone, Travel Needs) using the standard template. This ensures Adelman Travel can provide accurate travel support and manifests. click to download template: Group Air Import Template