Allen Institute Elite Guest Travel Request Form

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🧳 Nonemployee Travel Booking: Quick Overview

You must use this form when you need to book travel for anyone who is not an Allen Institute employee.

The person completing this form is responsible for ensuring that all travel expenses for the guest traveler are accurately reconciled in Concur after the trip.
Submit one form per traveler (unless you have 10+ travelers—then use the GEMS Travel Request Form.
Complete all required fields to avoid delays.
Adelman Travel will contact the traveler directly for personal info (to stay compliant with PII privacy rules).
You’ll receive a copy of your submission, and Adelman Travel will follow up with final travel details once booked.
If you don’t receive a response within 8 business hours, follow up with Adelman Travel directly.

📌 For more information, submission instructions, and FAQs, visit the Guest Travel Guidelines via the Allen Connect Corporate Travel Center

Adelman Travel Contact Info:
- Urgent / Immediate Assistance (24/7)
- Complete the form and you must call Adelman Travel directly for immediate assistance
  
  📞 1-414-410-8370
- Non-urgent inquiries:
  
  ✉️ hcpteam@adelmantravel.com
- Concur Travel tech issues:
  
  ✉️ online@adelmantravel.com

Travel Arranger / Traveler Details

Your Name(Required)

Allen Institute Travel Arranger (the employee responsible for booking the travel)

Your Email(Required)

Allen Institute Travel Arranger Email

Traveler Name (as it appears on your government issued ID)(Required)

First Last

Traveler Email(Required)

Traveler Phone(Required)

Travel Information

Please share the travel dates and times that will best accommodate the trip. If there are any allowable exceptions to the policy approval from the Allen Institute Travel Manager and Budget Owner are required. Please note the exceptions and/or attach to this request below.

Travel Arrival Date(Required)

Departure City/Home Airport(Required)

Arrival City/Event Location(Required)

Arrive by Time(Required)

Return No Earlier Than(Required)

Return Date(Required)

Hotel Needed(Required)

We will select the lowest cost preferred hotel in accordance with your policy unless specific hotel requested

Maximum Nights Covered by Allen Institute(Required)

Hotel Payment Options

Hotels must be booked by Adelman Travel. Travel Agents will use the hotel credit card noted on the Travel Arranger profile. Please add the credit card they are to use to your Concur Profile prior to requesting booking. Specify which card to use (last four digits): If you do not have a card on file, agent may not be able to reserve the hotel.

Sponsor Notes:

Misc. Notes:

Accounting Information

Department Code(Required)

Event Name(Required)

Guest Trip Purpose(Required)

Employee ID (enter Sponsors Employee ID)(Required)

Provide the type of travel-is this Federally Funded or PGA related?(Required)

Divison(Required)

Allen Institute Sponsor (name of the employee hosting the guest)(Required)

3rd Party Reimbursement(Required)

Attach File

Max. file size: 50 MB.