Corporate Travel Management News and Tips

5 Things to Consider for a Successful Business Trip

July 25, 2018 | For Travel Managers, For Travelers

Leveraging a travel management app can certainly help facilitate a smooth business trip, but there are other things to consider for a successful corporate travel. It’s easy to think of vacation and business trip preparation as similar, but each requires very different mind sets. Here are five things to think about before your next take off.

1. Pack Formal and Informal Clothes

What kind of company do you work for? If it’s a bank or law firm, you probably want to look as put together as possible. If it’s a magazine or a tech firm, you can probably get away with smart-casual wear. Before you leave, be sure to get an idea of the dress code ahead of time. In business, it’s usually better to be overdressed than underdressed.

2. Remember Basic Travel Documents

Although your employer may handle a lot of your travel logistics, the onus is on you, the traveler, to collect critical documents to get you across borders. Remember your passport, tickets, and any visas that you may need.

3. Spend Your Money Wisely

Your company probably allows you to get reimbursed for food and drinks while you’re traveling. However, the expenses budget isn’t an infinite and bottomless pit of money, so make sure that you’re aware of the company’s policy limit before you need to pay the rest yourself. You don’t want to splash out on filet mignon at the Ritz if you’ve only got enough expenses budget to cover a Happy Meal per day.

4. Check Your Itinerary

A travel management app can be a great way to assess and modify your travel itinerary when it’s convenient for you. Knowing where you have to be and at what time allows you to plan your days in advance and be better prepared for meetings. In your itinerary, it may also be a good idea to include the names and job titles of people you’re meeting, as this will help to mitigate any professional faux pas!

5. Build in some flexibility

No matter how much planning and forethought goes in to a trip, things are bound to go awry. Using your travel management app to schedule meetings with military precision seems ideal, but it’s a good idea to build in some flex time when you can be more flexible and “go with the flow”.

Planning a corporate trip requires careful attention to detail on both the traveler’s and travel planner’s front. That’s why we created Ava, Adelman’s proprietary mobile app that lets travelers seamlessly manage and update their travel profile anywhere, anytime. Contact us to learn more about what Ava can do for your business.